Workflow Automation
Automate the Repetitive Work That Slows Your Team Down
We build practical AI workflows that handle quoting, invoicing, email triage, document processing, and admin tasks — integrated with your existing systems, with clear human controls at every step.
Workflows We Automate
Each workflow is built around your existing processes and tools — not a generic template.
Quote Processing
Automate sales quote generation from enquiry to proposal. Extract requirements, match pricing, and produce formatted quotes in minutes instead of hours.
Invoice Matching
Match invoices to purchase orders and delivery notes automatically. Flag discrepancies, route approvals, and reduce manual reconciliation by up to 90%.
Email Triage
Classify inbound emails by intent, urgency, and department. Route to the right person with suggested responses, cutting response time and missed messages.
Document Classification
Automatically sort, tag, and extract data from contracts, forms, certificates, and correspondence. Eliminate manual filing and search time.
Reporting Automation
Pull data from multiple systems into consolidated operational reports. Delivered on schedule with no manual spreadsheet work.
Internal Admin Workflows
Automate onboarding checklists, approval chains, compliance checks, and recurring tasks that eat into your team's productive hours.
System Integrations
Connect your existing tools — ERP, CRM, accounting, email — so data flows between them without manual re-keying or copy-paste.
How a Workflow Automation Engagement Works
Workflow Review
We map the manual process, measure where time is lost, and identify what's automatable.
Prototype
We build a working prototype in 1–2 weeks, connected to your real data and systems.
Validate
Your team tests it in real operations. We measure accuracy and time savings before scaling.
Deploy & Monitor
We deploy to production with human checkpoints, monitoring, and ongoing support.
Who's Behind Simara
Practical AI, Built Around Real Operations
Lana Korzhuk
Founder & AI Automation Consultant
With 20+ years progressing from senior developer to Chief Operating Officer, Lana brings deep expertise in IT systems, ERP implementation, and operational strategy. An MBA in Finance, an IT degree, and postgraduate qualifications in AI & Machine Learning from Caltech give her both the technical depth and the business lens to design automation that actually works.
She founded SIMARA AI to give SMEs the same operational advantages that large enterprises build with six-figure budgets — starting with one workflow, proving the value, and scaling only what the numbers justify.
“Most SME AI projects fail because they start with the tool instead of the workflow. We start with the manual bottleneck, measure the cost, and build only what can prove value.”
— Lana Korzhuk, Founder
Operations First
AI only works when the workflow, data, and people around it are understood. We start with how work actually happens.
No Rip-and-Replace Thinking
We design around existing systems where possible — ERP, CRM, spreadsheets — not expensive rebuilds.
Human Oversight by Design
AI workflows should flag uncertainty, route exceptions, and keep people in control of decisions that matter.
Measurable Before Scalable
We start with one workflow and prove whether the numbers justify scaling. No commitment beyond what's proven.
Workflow automation insights
Real-world guides on automating manual business processes for UK SMEs.
Zoho Invoice Free for UK SMEs: Limits, Hidden Costs and Semi‑Automated Cashflow
A practical, UK‑specific guide to Zoho Invoice Free: exact limits, hidden commercial costs, and how to turn it into a semi‑automated cashflow workflow without hiring more finance staff.
Read the guideWorkflow Automation for UK SMEs: The 2026 Definitive Guide
A practical 2026 field guide for 10–100 person UK SMEs on how to automate business workflows: what it really means, where to start, tools, realistic costs and ROI.
Read the guideAI Document Processing for UK SMEs: 2026 Guide
A practical 2026 guide for London SMEs on AI document processing: what it actually does, which documents to automate first, GDPR and UK data residency, tools, costs and ROI.
Read the guideSupply Chain Automation for UK SMEs: Cut the Hidden 5–10% Tax
Manual supplier chasing, approvals and renewals are an invisible tax on your supply chain, adding 5–10% to cost of sales in many UK SMEs. Here’s where AI automation genuinely removes that tax – without ripping out your existing systems.
Read the guideNot Sure Which Workflow to Automate First?
Book a free 30-minute workflow review. We'll identify the manual process costing you the most time and show you what automation looks like.
Book Workflow Review